Fees

Charges may be levied for services and equipment related to the use of the space. All Georgetown University organizations and departments must pay with their GMS Worktags which must be supplied before the Space Reservation Request is submitted. Georgetown University organizations and departments are responsible for the additional costs associated with special setups or event needs, extensive cleanups, food and beverage service, or performance quality sound and lighting. If programs extend beyond regular building coverage hours, all sponsoring organizations will be charged for extra staffing and labor required to keep the Student Center open.

Cancellations

The Student Centers event staff request a minimum notice of four business days for any event cancellations or reservation time modifications. Cancelling a reserved space in advance will allow for event staff to better meet the growing number of requests for meeting space.

If the Client informs Student Centers event staff less than 30 days before the Event’s Start Date, Student Centers staff reserves the right to charge the Client 50% of the Client’s Estimated Invoice.  If the Client informs Student Centers event staff less than 15 days before the Event’s Start Date, Student Centers staff reserves the right to charge the Client 75% of the Client’s Estimated Invoice.  Any cancellations or time modifications within four business days will be charged 100% of the Client’s Estimated Invoice.

For any requests placed within the 30 day window, the department or organization has four business days after the confirmation is sent to cancel their request to avoid any cancellation fees.

Student organizations will be charged for late cancellations based off of the University Internal department group rate.

No-shows

A “no-show” is any unannounced absence from a scheduled facility.

If a University department fails to show up for a reserved room, they will be charged 100% of the Client’s Estimated Invoice.  After the third no- show in the same semester, the department’s Student Centers scheduling privileges will be suspended for the rest of the semester, and all remaining reservations for that semester will be cancelled.

If a student organization fails to show up for a reserved room, they will be issued a warning. After a second no-show, the student organization will be charged a room rental fee for the reserved room. After the third no-show in the same semester, the student organization’s Student Centers scheduling privileges will be suspended for the rest of the semester, and all remaining reservations for that semester will be cancelled.

No-show warnings will be sent in the event that Student Centers staff is not notified of an event cancellation.  Any group that no-shows three times will be penalized with a suspension of scheduling privileges.  Fees may be incurred for any group that no-shows for an event reservation.