Reserve Space

Space requests can be submitted through the Georgetown University EMS Campus website.  Student Centers requires at least four (4) business days to schedule an event requiring little to no support service. Reservations for more complex events should be requested at least ten (10) business days in advance. All requests are reviewed on a first come, first serve basis. An Event Checklist may be required for detailed information about an event request.

Telephone and email reservation requests are not accepted. Reservation Confirmations are sent via email. Estimated invoices will be provided to the host group before the event.  If the Estimated Invoice is not approved within three business days of the event, Student Centers reserves the right to cancel the event. The Client shall also be liable for any costs incurred by Student Centers in scheduling the event.

Note: By clicking on the Online Reservation System link, the client agrees that they have read and understand the policies and procedures regarding Student Centers’ event scheduling process and policies.  Events should only be advertised once a confirmation from Student Centers is received.  Please keep a copy of the request and subsequent confirmation for records and bring them to the event for proof of reservation. If you currently have access to the Georgetown Event Space Request website and cannot see the HFSC/Leavey spaces, please call the HFSC Information Desk at (202) 687-6111.

Student Centers charges a fee for all event spaces reserved by University departments and External organizations.  Access to Benefit student organizations generally can use the event spaces “free-of- charge”.  Certain resources may require fees depending on availability, such as Event Staffing for large-scale programs, over-the-top audiovisual services, and any equipment that must be rented via our external vendor (e.g., tablecloths).

Additional information about Georgetown University scheduling policies may be found at our General Guidelines page .